Privacy notice
Last updated 30 July 2026This notice explains how Gateway Polo & Racecourse Limited handles the personal information you give us when you register your interest in Derby December. It is written to meet our obligations under the Nigeria Data Protection Act 2023.
Who is responsible for your information
Gateway Polo & Racecourse Limited is the data controller. Our liaison office is Second Tier, OPIC House, KM 2 Lagos-Ibadan Expressway, Isheri, Ogun State. You can reach us at registrations@derbydecember.com about anything in this notice.
What we collect
- Your name, email address and, if you provide it, your phone number
- Your city and country, which helps us plan for guests travelling from abroad
- Which of the two consent boxes you ticked
- The date, time and IP address of your registration, kept only as evidence that consent was given
We do not use tracking cookies or advertising pixels on this site, and we do not build profiles of visitors.
Why we hold it, and on what basis
We rely on your consent. We use your details only for the purposes you ticked: to send you information about Derby December 2026, and where you asked for it, information about Gateway Polo & Racecourse membership and the Founders Circle. If you ticked only one box, we will only use your details for that purpose.
We will not sell your information, rent it, or pass it to anyone for their own marketing.
Who else sees it
Your details are stored on our website hosting, and notification emails are sent through our email provider. These suppliers act on our instructions and may not use your information for their own purposes.
Our hosting provider operates servers outside Nigeria, which means your information is stored abroad. We only use suppliers who apply recognised security standards and contractual protections to information handled on our behalf.
How long we keep it
We keep your details until you ask us to stop, or until 24 months after Derby December 2026, whichever comes first. After that they are deleted. If you withdraw consent we delete your record promptly and keep only a minimal note that you asked to be removed, so that we do not contact you again by mistake.
Your rights
Under the Nigeria Data Protection Act 2023 you may ask us to:
- tell you what information we hold about you, and give you a copy
- correct anything that is wrong or incomplete
- delete your information
- restrict or object to how we use it
- provide your information in a portable format
- withdraw your consent at any time, which is as easy as giving it
Email registrations@derbydecember.com and we will respond within 30 days. There is no charge.
Complaints
If you are not satisfied with how we have handled your information, you may complain to the Nigeria Data Protection Commission. We would appreciate the chance to put things right first.
Keeping your information safe
The site runs over an encrypted connection, access to the registration records is limited to people who need it, and we review those arrangements periodically.
Changes
If we change this notice we will update the date at the top. Where a change materially affects how we use your information, we will tell you directly.